How to Send Certified Mail From Office

 Whether you're looking to send a legal document, request a copy of a bill, or simply need to know how to send certified mail, these steps will guide you through the process. You'll learn how to use a web-based program that prepares the cover sheet and addresses Certified Mail in under a minute per piece. Compared to old USPS forms, web-based certified mail software works up to five times faster. With this option, you can print hundreds or even thousands of letters in batches, making the preparation time a fraction of a minute per letter.



To use the certified mail service, you'll need to complete a certified mail form 3800. This standard certified mail envelope has a green and white sticker with a USPS tracking number and contact fields. The recipient must fill out this form correctly with the address of the recipient and the date it should be delivered. Once you've filled out the form, it's time to take it to the post office. You'll receive a receipt and tracking number.

You may choose to send Certified Mail with a Return Receipt (Form 3811). This option provides electronic and physical proof of delivery and is ideal for time-sensitive correspondence. It will require a recipient to sign the letter, which is recorded in the USPS database for two years. A copy of this signature can be requested by the recipient. In either case, a receipt is considered prima facie proof of delivery.

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